Workflow variables

Workflow variables let you create a variable that is scoped to the workflow (meaning it only exists in that workflow).

They’re helpful when you need to calculate something once (like a total price, a list of IDs, or a “step” status), then reuse it in multiple places in the workflow.

USING IN A FLOW BRANCH

If you use a workflow variable in a flow action, such as a True/False split or a Multi-option split, then it’s only available in that same branch.

So if you have a Create workflow variable action inside the True branch of a True/False split, then the variable is only accessible by actions inside the True branch.

Create a workflow variable

To create one, add the Create workflow variable action.

1. In your workflow, click Add an action.
2. Open Flow (Logic) and select Create workflow variable.
3. Fill in:
   • Variable name (For example total, status, or selectedIds)
   • Type (For example String, Number, Object)
   • Initial value (Optional)

Use a workflow variable later

After you create a workflow variable, you’ll see it in the binding menu under Workflow Variables.

This is where you can bind it into later actions (for example into a Send Response, a table action, or a condition).

Update a workflow variable

To change a workflow variable during the workflow, use Change variable value:

1. Add Change variable value.
2. In Variable, pick your workflow variable (it appears with a [Workflow] label).
3. Set Value (you can bind this to action results).

Reset workflow variables

If you need to reset variables back to their default values (for example at the start of a workflow), use Reset variable value.

Return one final value

If you’re building a reusable backend workflow (a workflow you call from other workflows), use Workflow result to return one final value.

Learn more about Workflow result →

Common pitfalls

My workflow variable is missing in another branch

Make sure you create the variable before the actions that need it, and in the same branch.

CONTINUE LEARNING

Learn how to update values during a workflow.

Change variable value →